Lake Havasu Soccer League

CONSTITUTION

Article I .................... NAME

This organization shall be known as the Lake Havasu Soccer League, hereinafter referred to as L.H.S.L. or League.

Article II ....................PURPOSE

A. The Lake Havasu Soccer League shall be established as a youth oriented, non-profit, educational organization. Its purpose is to develop, promote and administer the game within the League's territory.

B. To achieve this purpose, the Lake Havasu Soccer League will provide a supervised program which will follow the Rules set forth by the Arizona Soccer Association and the United States Soccer Federation. All Directors, Officers, and Members shall bear in mind that the attainment of exceptional athletic skill of the winning of games is secondary, and the molding of future citizens, is of prime importance.
In accordance with Section 501-(c)-(3) of the Federal Internal Revenue Code, or corresponding section of any future federal tax code, the Lake Havasu Soccer League shall operate exclusively as a non-profit educational organization providing a supervised soccer program,. No part of the net earnings shall inure to the benefit of any private shareholder or individual. No substantial part of the activities of the Lake Havasu Soccer League will involve carrying on of propaganda, or otherwise attempting to influence legislation, or participating in or otherwise intervening in any political campaign on behalf of any candidate for public office.

Article III ....................AFFILIATION

The L.H.S.L. shall be affiliated with the Arizona Soccer Association (A.S.A.), the United States Youth Soccer Association (U.S.Y.S.A.) and the United States Soccer Federation (U.S.S.F.)

Article IV .................... TERRITORY

L.H.S.L. territory will be Lake Havasu City, Arizona and whatever other territory the Arizona Soccer Association may assign.

Article V ....................AUTHORITIES

A. The L.H.S.L. shall be governed by its By-Laws as presently constituted except in those matters reserved by the Arizona Soccer Association and the United States Youth Soccer Association.

B. The legislative and judicial powers of this association except those which are herein otherwise delegated shall be vested in the Board of Directors.

C. The Board of Directors of the L.H.S.L. shall be comprised of a minimum of nine (9) League members elected at large.

Article VI ....................OFFICE

The Board of Directors of the L.H.S.L. shall fix the location of the principal executive offices at any place within the League's boundaries. Current mailing address is: P.O. Box 1474, Lake Havasu City, AZ 86405.

Article VII ....................COLORS

Representative colors of the L.H.S.L. are red, black, and silver. Teams within the League may have other colors as approved by the Board of Directors. Special teams selected to represent the League may wear special uniforms.

Article VIII ....................DISSOLUTION

Should this League be dissolved, all assets remaining after payment of all debt shall be turned over to the Lake Havasu City Parks and Recreation Department.

Article IX ....................AMENDMENTS

The constitution of the Lake Havasu Soccer League may be amended as follows:

A. By a three/fourth's (3/4) vote of the entire number of the Board of Director at a special meeting called specifically for the purpose of considering the proposed amendment(s).

B. By a majority vote of the general membership at the League's Annual General Meeting.

Article X .................... RATIFICATION OF CONSTITUTION

The ratification and signature of five members of the 2019-2020 Board of Directors of the Lake Havasu Soccer League shall be sufficient for the establishment of this Constitution.

 
BYLAWS

Article I ....................MEMBERSHIP & VOTING

League Membership of any category shall be subject to approval of the League's Board of Directors.

A. Classes of Membership:

a. Player Members are those players currently registered with the League.

b. Regular Active Members are those persons who are serving in the League as Members of the Board of Directors, Coaches, Assistant Coaches, Team Parents, Referees, and Committee Members of record for the current season.

c. Voting Members, for the purpose of participating in the Annual General Meeting, are: Members of the Boards of Directors, Coaches, Assistant Coaches, Team Parents, Referees and Committee Members of record for the current season.

Article II ....................ADMINISTRATION

Board of Directors:

A. The Lake Havasu Soccer League shall be governed by its operating Board of Directors which shall have final authority in all matter concerning the operation of L.H.S.L.

B. Election of Directors will be at an Annual General Meeting held in the spring after completion of playing season. The date and location will be determined by current operating Board of Directors who will give at least thirty (30) days public notice.

a. Persons eligible to vote are Coaches, Assistant Coaches, Team Parents, Referees and current Board Members. Only one (1) Coach, Assistant Coach, or Team Parent of record per registered team may vote. Proxies will not be recognized.

C. Directors shall be elected to serve for two (2) years. Their term of office shall begin immediately after election. Five (5) of the nine (9) Directors shall be elected in the even numbered years and the remaining four (4) in the odd numbered years.

a. Even Year Elections- President, VP of Club, Director of Coaches and Referees, Director of Communication, and League Treasurer.

b. Odd Year Elections- VP of League, Secretary, Club Treasurer, and Director of Sponsorship.

D. Term of Office, Removal & Resignation:

a. The term of office for each Member of the Board of Directors will be two (2) years and is completed upon election of a new Director to fill the office. Directors may serve more than one term.

b. A Director may resign at any time but should give at least thirty (30) days written notice of his/her intention to the Board of Directors.

c. Any Director not attending three (3) official consecutive meetings may have his/her office declared vacant. Any Director may be removed for cause by two-thirds vote of the entire Board.

d. Vacancies in the Board of Directors shall be filled by Presidential appointment; said appointments shall be approved by the Board of Directors. The appointee shall serve the remainder of the term of the Director he/she replaces.

E. Functions & Responsibilities of the Board of Directors:

a. President- generally responsible for conducting affairs of the League; coordinates and presides over all Board meetings, represents the League at District and State meetings, informs the League member of activities and actions, receives notification of any large purchases over $500.00, purchases all League and Club equipment, and serves as a tie break vote as needed in Board of Directors meetings.

b. Vice President of League- responsible for all activities associated with League play for Spring and Fall Recreation Seasons, organizes and coordinates registration of players with the League, provides recommended registration fee for Board of Directors approval, establishes and maintains player registration records to include fee payments, birth certificates, team assignments and other useful information; maintains current player rosters and current team rosters including coach, assistant coach, and team parents; maintains records of player additions and deletions; presents monthly registration reports to the Board; for each season of League play will set the season schedule, assign all players to teams, establish game schedules for all divisions, recruit and assign all coaches, create all practice schedules, coordinate pictures, trophy ordering, and field reservations; will assign various coordinators to assist with League responsibilities.

c. Vice President of Club- responsible for all activities associated with Club play, organizes and coordinates registration of all players and coaches within the Club, recommends registration fees and monthly payments to be approved by the Board of Directors, provides an accurate list of suggested tournaments to attend, maintains player registration records to include registration payments, monthly payments, birth certificates, player passes, travel rosters, loan player paperwork, and other needed paperwork; maintains accurate records of all team rosters, completes registrations for all tournaments timely, sends all tournament payments, communicates on behalf of all teams to Tournament Directors resolving schedule conflicts, Stay N Play requirements, and general rule questions; provide direct oversight to the Lions FC Committee; act as liaison between the Lions FC and the Board of Directors; develop and maintain annual guidelines; assist coaches in tryouts; acts as insurance coordinator with Arizona Youth Soccer; serves as the Administrator for Stacked Sports; provide annual informational sessions for new players and families; educate new Coaches and Team Managers on Club information; work alongside Club Treasurer to stay up to date on team monthly fees and ensure all practicing players are current on payments; assign coordinators to assist in task completion including a Uniform coordinator for our loan jersey program, PIO coordinator for Club press, and Sponsorship coordinator for Club and tournament sponsorships.

d. Secretary- keeps written minutes of all L.H.S.L. Board meetings and Club meetings; maintains the League correspondence, files and handles such correspondence as the Board may direct; perform all duties incidental to the office and such other duties as the President may direct.

e. League Treasurer- keeps the League's financial records and presents a current financial report at Board meetings; maintains League funds in a checking account requiring two board member signatures for negotiation; pay bills due and keeps a file of all receipts and invoices or other necessary proofs of transactions; makes all financial bank deposits.

f. Club Treasurer- keeps the Club financial records and presents a current financial report at Board meetings; maintains Club funds in checking account requiring two board member signatures for negotiation; pay bills due and keeps file of all receipts and invoices or other necessary proofs of transactions; makes all financial bank deposits; works alongside Vice President of Club to ensure tournament registrations, state fees, travel stipends, club equipment, and uniforms are ordered timely.

g. Director of Coaches and Referees- responsible for the recruitment and training of coaches for League and Club teams; coordinates all coaching assignments and activities; provides training on semi-annual basis for both recreational and club coaches; works with VP of League to recruit coaches during recreations seasons; functions as mediator on coaching matters and submits unresolved problems to the Board of Directors; works with the state assigner to supply referees for League games played within the L.H.S.L. jurisdiction at the youth level; responsible for collecting and maintaining records of game scores, caution and ejection reports and injuries as filed on game report forms.

h. Director of Communications- maintenance and update of the LHSL website, prepare communications announcing registration, and seasons to members and potential members; maintain Facebook presence, maintenance and oversight; and prepare L.H.S.L. Board approved press releases.

i. Director of Sponsorship- responsible for the acquisition of team sponsors for the League; assigns the sponsors to each team; defines and coordinates printing of appropriate sponsor's name on team jerseys; and responsible for any recognition given to sponsors and donors at the end of the season.

F. The President and Vice Presidents with approval from the Board of Directors, may appoint additional coordinators as needed. Term of office for Appointed Coordinators will be one year and without voting rights at the Board of Director level.

G. Directors and Appointed Coordinators shall serve without compensation with the exception of Vice President of League and Vice President of Club.

a. The Vice President of League shall carry out all aforementioned responsibilities and receive a compensation of a set $2,000.00 per each fall season and an additional $2.00's per registered participant, and for the spring season receive a set compensation of $1,000.00 per season and an additional $2.00's per registered participant. Compensation will be awarded at the midpoint of each season. Position requires a commitment at a minimum of 15 hours per week and more during each Fall and Spring Season. To be eligible for voting consideration you must have served a minimum of one year in a Coordinator Role under the V.P. of League prior to submitting intent to run. You may be required to submit a skill and qualification resume at time of AGM.

b. The Vice President of Club shall carry out all aforementioned responsibilities and receive a compensation of $500.00 per team registered at the Club level. Compensation will be awarded twice per season to break up the compensation into two equal payments. Position requires a commitment at a minimum of 15 hours per week and more during the regular season. To be eligible for voting consideration you must have served a minimum of one year in a Coordinator Role under the V.P. of Club prior to submitting intent to run. You may be required to submit a skill and qualification resume at time of AGM.

Article III ....................COMMITTEES

The President, with approval of the Board of Directors, may form Committees and make appointments thereunto. The L.H.S.L. Constitution, By-Laws, and Rules & Regulations shall apply to committees.

A. The President shall appoint a committee to review the Constitution, By-Laws, and Rules & Regulations in every odd numbered year.

Article IV ....................MEETINGS

A. Annual General Meeting- AGM to be held in the spring after the playing season is over for the purpose of electing Directors and for organization and planning purposes. The Board of Directors will give public notice of the meeting at least ten (10) and not more than (30) days of the meeting date.

B. Regular Meetings- the Board of Directors shall hold monthly meetings for the purpose of handling League business. The time and location of such meetings shall be fixed by the Board. These meetings should be held at a time and location which will encourage other League members to attend.

C. Special Meetings may be called by the President or two or more members of the Board. The only business to be brought before a Special Meeting is that for which the meeting was called.

D. Hosting Quorum- for transaction of business shall consist of a majority of the Board of Directors.

E. Voting Quorum- a minimum of five (5) Board of Directors.

F. Meetings will be conducted pursuant to Roberts's Rules of Order.

G. Email Voting- For purposes of items being voted on during regular meeting, if one or more board members are unable to attend a regular meeting they may either submit an email vote ahead of time or they (or any other member) may request that the said item(s) being voted on be tabled and an email vote be generated in an effort to give all members opportunity for input. Members will have 48 hours to reply to email at which time vote will become final/

Article VI ....................RATIFICATION OF BY-LAWS

The ratification and signature of five members of the 2019-2020 Board of Directors of the Lake Havasu Soccer League shall be sufficient for the establishment of these By-LAWS.

 
MISSION STATEMENT

The mission of Lake Havasu Soccer League is to introduce the game of soccer to youth of all ages and skill levels with the purpose of providing the opportunity for each player to develop to their highest potential.  LHSL strives to maintain an environment that embodies the core values of integrity, leadership, perseverance, respect and teamwork while enhancing self-esteem, promoting self-confidence and cultivating a lifelong passion for the game of soccer.