Lake Havasu Soccer League

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LHSL Board Meeting Minutes

LHSL Annual General Meeting Minutes

Saturday, April 20th, 2019

10AM at the Aquatic Center Room 155/156, Lake Havasu City

 

- LHSL Board of Directors in attendance: Chris Daigle, Kristin Dreisbach, Tamara Webster, Bre Kistler, Ezekiel Kesitilwe

- LHSL Coordinators in attendance: Lauren Farshler

- Others in attendance: Jen Molyneux, Fraser Molyneux, Kris Garry

 

Meeting called to order at 10:00AM on Saturday, April 20th, 2019

 

I. Current LHSL Board of Directors for the 2018-19 Season:

A. Chris Daigle – President

B. Natalie Livermore – Vice President

C. Tamara Webster – Secretary

D. Marc Zettel – Treasurer

E. Bre Kistler – Player Registrar

F. Ezekiel Kesitilwe – Coach Coordinator

G. Kristine Dreisbach – Sponsorship Coordinator

H. Katherine Blanchard – Referee Coordinator

I. Laura Shuffler – Equipment Coordinator

 

II. The following appointed positions have fulfilled their term and commitment to LHSL for the 2018-19 Season

A. Lauren Farshler – Lions Registrar/Treasurer, Division Coordinator

B. Robert Starkey – Public Information Officer

C. Katherine Blanchard – Picture Coordinator

D. Laura Shuffler, Paola Navarro – Uniform Coordinator

E. Ashley Pascual – Game Schedules

F. Brandi Minzey – Lions Travel Coordinator

 

III. Changes to the current LHSL Constitution:

A. ARTICLE VII: COLORS

 

1. CURRENT: Representative colors of the L.H.S.L. are red and white. Teams within the League may have other colors as approved by the Board of Directors. Special teams selected to represent the League may wear special uniforms.

2. REVISION: Representative colors are red, black, and silver. Teams within the League may have other colors as approved by the Board of Directors. Special teams selected to represent the League may wear special uniforms.

No discussion on the revision. Bre Kistler motions to accept the revision, Eze Kesitilwe seconds; motion passes unanimously.

B. ARTICLE X: RATIFICATION OF CONSTITUTION

 

1. CURRENT: The ratification and signature of five members of the 2015-16 Board of Directors of the Lake Havasu Soccer League shall be sufficient for the establishment of this Constitution.

2. REVISION: The ratification and signature of five members of the 2017-18 Board of Directors of the Lake Havasu Soccer League shall be sufficient for the establishment of this Constitution.

No discussion on the revision. Tamara Webster motions to accept the revision, Kristen Dreisbach seconds; motion passes unanimously.

 

IV. Changes to the current LHSL Bylaws:

 

 

 

 

A. ARTICLE II: ADMINISTRATION

1. Board of Directors, B (“2”).

a. CURRENT: Election of Directors will be at an Annual General Meeting held in the spring after completion of the playing season. The date and location will be determined by the current operating Board of Directors who will give at least ten (10) and not more than thirty (30) days public notice.

b. REVISION: Election of Directors will be at an Annual General Meeting held in the spring after completion of the playing season. The date and location will be determined by the current operating Board of Directors who will give at least thirty (30) days public notice.

No discussion on the revision. Kristen Dreisbach motions to accept the revision, Bre Kistler seconds; motion passes unanimously.

2. Board of Directors, D (“4”). Term of Office, Removal, & Resignation, b.

a. CURRENT: A Director may resign at any time but should give at least thirty (80) days written notice of his/her intention to the Board of Directors.

b. REVISED: A Director may resign at any time but should give at least thirty (30) days written notice of his/her intention to the Board of Directors.

No discussion on the revision. Bre Kistler motions to accept the revision, Eze Kesitilwe seconds; motion passes unanimously.

3. Board of Directors, D (“4”). Term of Office, Removal, & Resignation, c.

a. CURRENT: Any Director not attending two official consecutive meetings without acceptable excuse may have his/her office declared vacant. Any Director may be removed for cause by a two-thirds vote of the entire Board.

b. REVISION: Any Director not attending three (3) official consecutive meetings may have his/her office declared vacant. Any Director may be removed for cause by a two-thirds vote of the entire Board.

No discussion on the revision. Bre Kistler motions to accept the revision, Kristen Dreisbach seconds; motion passes unanimously.

4. Board of Directors, E (“5”). Functions & Responsibilities of the Board of Directors, b.

a. CURRENT: Vice President – shall perform all the duties and exercise all the powers of the President during his/her absence or incapacity, he/she shall perform such other duties as the President or the Board of Directors may assign.

b. REVISION: Vice President of League – responsible for all activities associated with League play for Spring and Fall Recreation Seasons, organizes and coordinates registration of players with the League, provides recommended registration fee for Board of Directors approval, established and maintains player registration records to include fee payments, birth certificates, team assignments and other useful information; maintains current player rosters and current team rosters including coach, assistant coach, and team parents; maintains records of players additions and deletions; presents monthly schedule, assign all players to teams, establish game schedules for all divisions, recruit and assign all coaches, create all practice schedules, coordinate pictures, trophy ordering, and field reservations; will assign various coordinators to assist with League responsibilities.

No discussion on the revision. Kristen Dreisbach motions to accept the revision, Eze Kesitilwe seconds; motion passes unanimously.

5. Board of Directors, E (“5”). Functions & Responsibilities of the Board of Directors, c & d.

a. Subsection “c”, pending revision, will detail functions and responsibilities of “Vice President of Club”, whereas the functions and responsibilities of “Secretary” are moved to subsection “d”. All following subsections – ie League Treasurer, Club Treasurer, Director of Coaches and Referees – follow an alphanumeric progression.

b. ADDITION: Vice-President of Club – responsible for all activities associated with Club play, organizes and coordinates registration of all players and coaches within the Club, recommends registration fees and monthly payments to be approved by the Board of Directors, provides an accurate list of suggested tournaments to attend, maintains player registration records to include registration payments, monthly payments, birth certificates, player passes, travel rosters, loan player paperwork, and other needed paperwork; maintains accurate records of all team rosters, completes registrations for all tournaments timely, send all tournament payments, communicates on behalf of all teams to Tournament Directors resolving schedule conflicts, Stay N Play requirements, and general rule questions; provide direct oversight to the Lions FC Committee; act as liaison between the Lions FC and the Board of Directors; develop and maintain annual guidelines; assist coaches in tryouts; acts as insurance coordinator with Arizona Youth Soccer; serves as the Administrator for Stacked Sports; provide annual informational sessions for new players and families; educate new Coaches and Team Managers on Club Information; work alongside Club Treasurer to stay up to date on team monthly fees and ensure all practicing players are current on payments; assign coordinators to assist in task completion including a uniform coordinator for our loan jersey program, PIO coordinator for Club press, and Sponsorship coordinator for Club and tournament sponsorships.

No discussion on the addition. Bre Kistler motions to accept the addition, Eze Kesitilwe seconds; motion passes unanimously.

c. CURRENT: Secretary – keeps written minutes of all Board meetings; maintains the League correspondence, files and handles such correspondence as the Board may direct; performs all duties incidental to the office and such other duties as the President may direct; acts as insurance coordinator with the Arizona Youth Soccer Association.

d. REVISION TO SUBSECTION “d”: Secretary – keeps written minutes of all Board meetings; maintains the League correspondence, files and handles such correspondence as the Board may direct; performs all duties incidental to the office and such other duties as the President may direct.

No discussion on the revision. Kristen Dreisbach motions to accept the revision, Eze Kesitilwe seconds; motion passes unanimously.

6. Board of Directors, E (“5”). Functions & Responsibilities of the Board of Directors, e.

a. CURRENT: Registrar – organizes and coordinates registration of players within the League; establishes and maintain player registration records to include fee payments, birth certificates, team assignments and other useful information; maintain current player rosters and current team rosters including coach, assistance coach and team parents; maintains records of player additions and deletions; responsible for submitting the appropriate player and team registration forms to the A.Y.S.A.; presents monthly registration reports to the Board.

b. REVISION: League Treasurer – keeps the League's financial records and present a current financial report at Board meetings; maintains League funds in a checking account requiring two board member signatures for negotiation; pay bills due and keeps a file of all receipts and invoices or other necessary proofs of transactions; makes all financial bank deposits.

No discussion on the revision. Bre Kistler motions to accept the revision, Eze Kesitilwe seconds; motion passes unanimously.

7. Board of Directors, E (“5”). Functions & Responsibilities of the Board of Directors, f & g.

a. Subsection “f”, pending revision, will detail functions and responsibilities of “Club Treasurer”, whereas the functions and responsibilities of “Director of Coaches and Referees” (formerly “Referee Coordinator” and “Coach Coordinator”) are moved to subsection “g”. All following subsections – ie Director of Communications and Director of Sponsorship – follow an alphanumeric progression.

b. ADDITION: Club Treasurer – keeps the League's financial records and present a current financial report at Board meetings; maintains League funds in a checking account requiring two board member signatures for negotiation; pay bills due and keeps a file of all receipts and invoices or other necessary proofs of transactions; makes all financial bank deposits.

c. CURRENT “f”: Referee Coordinator – responsible for the acquisition and training of referees for the League; responsible for scheduling referees at all games played within L.H.S.L.'s jurisdiction at the youth level; and responsible for collecting and maintaining records of game scores, caution and ejection reports and injuries as filed on game report forms.

d. CURRENT “g”: Coach Coordinator – responsible for the recruitment and training of coaches for League teams; coordinates all coaching assignments and activities; functions as mediator on coaching matters and submits unresolved & problems to the Board; distributes official game schedules and any other material relevant to coaching activity.

e. REVISION TO “g”: Director of Coaches and Referees - responsible for the recruitment and training of coaches for League and Club teams; coordinates all coaching assignments and activities; provides training on semi-annual basis for both recreational and club coaches; works with VP of League to recruit coaches during recreation seasons; functions as mediator on coaching matters and submits unresolved problems to Board of Directors; works with the state assigner to supply referees for League games played within the L.H.S.L. jurisdiction at the youth level; responsible for collecting and maintaining records of game scores, caution and ejection reports and injuries as filed on game report forms.

No discussion on the additions or revision. Tamara Webster motions to accept the additions and revisions as listed above, Kristen Dreisbach seconds; motion passes unanimously.

8. Board of Directors, E (“5”). Functions & Responsibilities of the Board of Directors, h.

a. Subsection “h”, pending revision, will detail functions and responsibilities of Director of Communications, whereas the functions and responsibilities of Equipment Coordinator are absorbed into the Vice-Presidents' roles for delegation.

b. CURRENT: Equipment Coordinator – responsible for acquisition and distribution of uniforms, balls, trophies, coaches' equipment bags and any other equipment deemed necessary by the Board; responsible for collecting, and storing equipment at the end of the season.

c. REVISION: Director of Communications – maintenance and update of the LHSL website, prepare communications announcing registration, club activity, and seasons to members and potential members; maintain Facebook presence, maintenance and oversight; and prepare LHSL Board approved press releases.

No discussion on the revision. Kristen Dreisbach motions to accept the revision, Tamara Webster seconds; motion passes unanimously.

9. Board of Directors, E (“5”). Functions & Responsibilities of the Board of Directors, i & j.

a. Subsection “i”, pending revision, will detail functions and responsibilities of Director of Sponsorship (formerly “Sponsorship Coordinator” in subsection “j”), whereas the functions and responsibilities of Field Coordinator are absorbed into the Vice-Presidents' roles for delegation.

b. CURRENT “i”: Field Coordinator – responsible for acquisition and maintenance of field equipment ie goals, nets, field paint and any other field equipment deemed necessary by the Board; responsible for coordinating field set up and painting; responsible for collecting, repairing, and storing field equipment at the end of the season.

c. CURRENT “j”: Sponsorship Coordinator – responsible for the acquisition of team sponsors; assigns the sponsors to each team; defines and coordinates printing of appropriate sponsor's name on team jerseys; responsible for any recognition given to sponsors and donors at the end of the season.

d. REVISION to “i”: Director of Sponsorship – responsible for the acquisition of team sponsors for the League; assigns the sponsors to each team; defines and coordinates printings of appropriate sponsors' name on team jerseys; and responsible for any recognition gives to sponsors and donors at the end of the season.

No discussion on the revision. Bre Kistler motions to accept the revision, Kristen Dreisbach seconds; motion passes unanimously.

10. Board of Directors, F (“6”).

a. CURRENT: The President, with approval of the Board of Directors, may appoint additional coordinators such as Picture Coordinator, Division Coordinators, Fundraising Coordinator, Coaching Educator, Public Information Officer as needed. Term of office for Appointed Coordinators will be one year.

b. REVISION: The President, with approval of the Board of Directors, may appoint additional coordinators as needed. Term of office for Appointed Coordinators will be one year and without voting rights at the Board of Director level.

No discussion on the revision. Bre Kistler motions to accept the revision, Kristen Dreisbach seconds; motion passes unanimously.

11. Board of Directors, G (“7”).

a. CURRENT: Directors and Appointed Coordinators shall serve without compensation. A Director may be reimbursed for personal expenditures for League items or business.

b. REVISION: Directors and Appointed Coordinators shall serve without compensation with the exception of Vice President of League and Vice President of Club.

- The Vice President of League shall carry out all aforementioned responsibilities and received a compensation of a set $2,000.00 per each fall season and an additional $2.00 per registered participant, and for the spring season receive a set compensation of $1,000.00 per season and an additional $2.00 per registered participant. Compensation will be awarded at the midpoint of each season. Position requires a commitment at a minimum of 15 hours per week and more during each Fall and Spring Season. To be eligible for voting consideration you must have served a minimum of one year in a Coordinator Role under the V.P. Of League prior to submitting intent to run. You may be required to submit a skill and qualification resume at time of AGM.

- The Vice President of Club shall carry out all aforementioned responsibilities and receive a compensation of $500.00 per team registered at the Club level. Compensation will be awarded twice per season to break up the compensation into two equal payments. Position requires a commitment at a minimum of 15 hours per week and more during the regular season. To be eligible for voting consideration you must have served a minimum of one year in a Coordinator Role under the V.P. Of Club prior to submitting intent to run. You may be required to submit a skill and qualification resume at time of AGM.

No discussion on the revision. Kristen Dreisbach motions to accept the revision, Eze Kesitilwe seconds; motion passes unanimously.

B. ARTICLE IV: MEETINGS

1. D. Quorum

a. CURRENT: D. Quorum – for transaction of business shall consist of a majority of the Board of Directors (five members minimum).

b. REVISION: D. Hosting Quorum – for transaction of business shall consist of a majority of the Board of Directors.

No discussion on the revision. Kristen Dreisbach motions to accept the revision, Eze Kesitilwe seconds; motion passes unanimously.

2. E. Voting Quorum

a. With the proposed addition, subsection “E” becomes Voting Quorum, whereas all following subsections – ie Robert's Rules of Order and Email Voting – follow alphanumeric progression.

b. ADDITION: E. Voting Quorum – a minimum of five (5) Board of Directors.

No discussion on the addition. Tamara Webster motions to accept the addition, Eze Kesitilwe seconds; motion passes unanimously.

C. ARTICLE V: AMENDMENTS TO BY-LAWS

1. CURRENT: These By-Laws may be amended by a two-thirds (2/s) vote of the entire number of the Board of Directors at a Special Meeting called specifically for the purpose of considering the proposed amendment, or by a majority vote of the general membership at the Annual General Meeting.

2. REVISION: These By-Laws may be amended by a two-thirds (2/3) vote of the entire number of the Board of Directors at a Special Meeting called specifically for the purpose of considering the proposed amendment, or by a majority vote of the general membership at the Annual General Meeting.

No discussion on the revision. Bre Kistler motions to accept the revision, Eze Kesitilwe seconds; motion passes unanimously.

V. Changes to the current LHSL Rules & Regulations:

A. RULE 1

1. With the proposed revision, RULE 1 becomes “RULES OF CONDUCT”, whereas all following rules, ie RULES OF PLAY, SEASONAL YEAR, REGISTRATION FOR PLAYERS, etc, follow an alphanumeric progression.

B. RULE 2: RULES OF PLAY, A.

1. CURRENT: All games shall be played in accordance with THE LAWS OF THE GAME as published by F.I.F.A. Playing rules may be modified by the U.S.S.F., the U.S.Y.S.A., or the A.Y.S.A.

2. REVISION: All games shall be played in accordance with THE LAWS OF THE GAME as published by F.I.F.A. Playing rules may be modified by the U.S.S.F., the U.S.Y.S.A., or the A.S.A.

No discussion on the revision. Bre Kistler motions to accept the revision, Kristen Dreisbach seconds; motion passes unanimously.

VI. The following LHSL Board of Director Positions are up for Re-election:

A. President: (1) Chris Daigle

B. Vice-President of Club: (1) Lauren Farshler

C. Director of Communications: (1) Robert Starkey

D. Director of Coaches & Referees: (1) Ezekiel Kesitilwe

E. League Treasurer: (1) Kimberly Alexander

As no vote is necessary when no opposition exists to an applicant taking a position, all applicants listed above are assigned to their respective positions on the Lake Havasu Soccer League Board of Directors for a term of two consecutive years.

VII. Other Comments:

No other comments or topics.

 

 

Meeting adjourned at 10:34AM on Saturday, April 20th, 2019. Next meeting scheduled for Tuesday, May 7th, 2019 at 5:30 p.m. in Room 153/154 at the Aquatic Center.

 
MISSION STATEMENT

The mission of Lake Havasu Soccer League is to introduce the game of soccer to youth of all ages and skill levels with the purpose of providing the opportunity for each player to develop to their highest potential.  LHSL strives to maintain an environment that embodies the core values of integrity, leadership, perseverance, respect and teamwork while enhancing self-esteem, promoting self-confidence and cultivating a lifelong passion for the game of soccer.