Lake Havasu Soccer League

LHSL Board Meeting Minutes

Saturday, April 11th, 2020
10:00AM via Online Video Conferencing

LHSL Board of Directors in attendance: Chris Daigle, Tamara Webster, Bre Kistler, Lauren Farshler, Ezekiel Kesitilwe, Robert Starkey, Krisin Dreibach
Others in Attendance: Liz Diego

Meeting called to order at 10:00 AM on Saturday, April 11th, 2020

1. Financial Reports / Update on Earmarking*

LHSL – Kimberly Alexander
The League paid the invoice for the socks and shirts that were ordered, but these can be used for next spring. No Financial Statement available.


Lions – Lauren Farshler
There are no practices being held due to COVID-19. The club is collecting dues through March, but April, May, and June will be a wash. Money paid in advance will either be forwarded to next season of refunded ($550).

2. Paying the Registrars – Bre Kistler
Though the seasons could not be played, the work of registrars was essentially done and they now must consider additional work as refunds are processed, so Bre would still like to be paid per the bylaws: $1000 per season, $2/player (approximately $1500). Robert Starkey makes a motion to pay the amount indicated in the bylaws. Ezekiel Kesitilwe seconds the motion. Motion passes unanimously. The League decides to table Lauren's pay for later discussion.


3.Other Information / Topics:
None.


Meeting adjourned at 10:16 AM on Saturday, April 11th, 2020. The next meeting is scheduled for Monday, June 1st, 2020.

 




Monday, June 1st, 2020
6:00PM via Online Video Conferencing


LHSL Board of Directors in attendance: Chris Daigle, Tamara Webster, Bre Kistler, Ezekiel Kesitilwe, Robert Starkey, Liz Diego


Meeting called to order at 6:00 PM on Monday, June 1st, 2020


1. Financial Reports / Update on Earmarking*
LHSL – Kimberly Alexander
Chris has generated accounting codes to be applies to any expenditures to assist with our fiscal responsibility. See attached Financial Statement.
Lions – Lauren Farshler
Chris will focus on budgeting, while Lauren continues to act as Treasurer.


2. Overall Lions Update – Chris Daigle / Lauren Farshler
Chris did a media blast on social media to boost numbers and reach out to families during this time of continued social distancing. We are in Phase 2 of post-COVID, and we will continue to follow ASA guidelines.

3. Lions Hire of Technical Director – Chris Daigle
After the process, Jimmy has officially been hired as the Technical Director. This was approved by the committee, but still needs a LHSL vote. Ezekiel Kesitilwe motions to approve the hire of Jimmy as Technical Director; Robert Starkey seconds the motion. Vote passes with 5 ayes, and 1 abstained vote.


4. Update on COVID-19 Plan from ASA – Chris Daigle
This is a 4-phase process; we need to be in Phase 3 in order to hold games. We are currently in Phase 2. The city has opened the fields. The League expects to “operate as normal” for the Rec Season as far as timelines. The League needs to focus on attracting volunteers in order to meet League needs.


5. Other Information / Topics:
None.


Meeting adjourned at 6:22 PM on Monday, June 1st, 2020. The next meeting is scheduled for Monday, August 3rd, 2020.





Monday, August 3rd, 2020

7:15 PM Online Video Conferencing


LHSL Board of Directors in attendance: Chris Daigle, Tamara Webster, Bre Kistler, Ezekiel Kesitilwe, Robert Starkey, Liz Diego, Kimberly Alexander
Meeting called to order at 7:19 PM on Monday, August 3rd, 2020

1. Financial Reports / Update on Earmarking*

LHSL – Kimberly Alexander

Kimberly labeled all expenses with codes to start getting the finances in order for better tracking. See the attached financial reports.

Lions – Lauren Farshler

Chris is starting to head the Lions' finances. The accounts are being organized by teams, each having a budget to work within. The budget will include paying back the League for the OSA Camp expenses.

2. COVID Update – Chris Daigle

Chris met with ASA to discuss returning to play. We are currently in Phase 3, during which we may only hold practices. Games can not be held until we reach Phase 4. Chris believes we should be at Phase 4 by the time the season is ready to start (on or around the second weekend of October). In addition to Phase 3 precautions, Lions will also remove parents from practices to encourage social distancing practices. Clubs can be fined if regulations are violated, and there are some concerns regarding keeping larger groups of people in compliance with ASA's COVID regulations.

3. Field Update – Chris Daigle

We are not likely to have use of the upper Cypress fields due to reseeding. Practices are to be split between Cypress and ASU until the upper Cypress fields are available again.

4. Rec Season Update + Discussion – Chris Daigle & Bre Kistler

The League is optimistic to begin practices the week of September 20th, however assessments will need to be completed. There are currently 100 registered players and 58 “in limbo” – Bre has reached out to these ones. Registration set to close on the 14th, but we may need to extend until the 28th due to opening late. Due to some confusion in using the website, numbers may be low; Bre and Robert will continue working on this with StackSports. Chris wants to remain fluid and avoid setting anything in stone. Bre reports that the new registration platform is “okay”, and notes that she must create a new uniform spreadsheet, which adds considerably to her workload.

5. Sponsorship Update – Liz Diego

Toyota has agreed to sponsor! Otherwise, response for sponsors has been slow. The announcement on Facebook seemed to help. Liz will have more numbers available at the next meeting.

6. Other Information / Topics:

Tamara Webster motions to approve the minutes from the June meeting; Bre Kistler seconds the motion. There is no further discussion. The motion passes unanimously.

The League may return to monthly meetings.

Meeting adjourned at 7:50 PM on Monday, August 3rd, 2020. The next meeting is scheduled for Monday, October 5th, 2020.

 
MISSION STATEMENT

The mission of Lake Havasu Soccer League is to introduce the game of soccer to youth of all ages and skill levels with the purpose of providing the opportunity for each player to develop to their highest potential.  LHSL strives to maintain an environment that embodies the core values of integrity, leadership, perseverance, respect and teamwork while enhancing self-esteem, promoting self-confidence and cultivating a lifelong passion for the game of soccer.